Conversion to PO occurs automatically after approval(s) have been granted.
For standard purchase requisition converted to standard purchase order (SUSS commitment to the purchase), the purchase order document will be automatically sent to a vendor and the vendor is supposed to acknowledge the order, which signifies the vendor’s agreement to SUSS PO Terms and Conditions.
Is it possible for system to send to multiple email addresses of the same vendor?
At the time of writing, no.
What is the email address that the vendor would receive the purchase order?
The email address is the “Email Address” field found in the DCA form when “Vendor Creation” or “Vendor Update” was performed prior to PR creation.
Open POs
Arises from:
- POs yet to be received or work not yet completed (reminded to accurately select Delivery date on PR creation)
- POs whereby goods are received or services performed but invoice yet to be received (request invoice from vendor and prepare other supporting documents and subsequently GRN on system)
- See Cancelling the whole PO