For standard PR, a Purchase order would be generated with the following format (200000XXXX). For payment to be made to the vendor according to the goods received and the actual service rendered, an invoice should be issued by the vendor.
Best practices
- Provide invoice or tax invoice (for GST registered entities)
- Invoice or tax invoice should include the full name of SUSS and full address of SUSS
- For events, provide the attendance list, EDM and Email notification sent out to students or participants
A GR number (500000XXXX) will be generated when GRN is performed.
The person collecting the delivery should not be the same person as the requestor. The person will send SSC Finance Representative the required documents for processing on system, such as:
- Invoice(s)
- Signed delivery order
- Attendance list (for events)
- EDM (for events)
Full
Partial
Only part of the service or goods are delivered in the entire purchase order. The requestor should then only indicate the quantity of goods delivered when performing GRN and the corresponding amount would be paid to the vendor.
Force close
When the remaining quantities of the purchase order is no longer required, the requestor should promptly close the remaining quantities by indicating the quantity as “0”. Hence, the purchase order will not be indicated when generating open purchase order report.