In: Country Managers Similar: Namecards request, Country Managers Consolidated Report,
Expenses claim form template is used to detail the expenses incurred and request for approval to reimburse the expenses incurred to perform SUSS related activities.
Finance charging information
Cost Centre: UC1005 (subject to regular changes)
Tip
Depending on the programme, the cost centre may differ. For example, expenses relating to SUcceSS Academy - charge under GF1040, ST1-8 For expenses relating to sports competitions which is usually under OST - charge under UC1006
For air tickets, airfares, airport transfers or overseas call card, use COA 520080 (K40445) If there is a mixture of airport transfer with air tickets and/or accommodation that is not separable from airfares, it is possible to use COA 520080 (K40475)
For land transport (coach or bus or taxi), COA 520095 (K40457)
For souvenirs relating to School Activities or Events, COA 520079 (K40109 for food and drinks, K40402 for Goodie Bag/Gifts, K40420 for Vouchers)
Tip
The charging information (COA, fund code) for GF1040 differs according to the budget.
Expenses incurred in foreign currency
If the actual amount paid is in a currency other than Singapore Dollars (SGD), which is represented on the receipt, expenses are incurred in a foreign currency.
For payment to country managers, they have agreed on receiving SGD for reimbursements and monthly country managers fees. SUSS will use the in-house currency exchange chart for rates to calculate the expenses incurred, translated to SGD.
Expenses incurred in foreign currency refers to currency that is not Singapore Dollars (SGD).
Withholding tax
For overseas country managers coming to Singapore providing a service, there will be withholding tax involved. For airfare, accommodation and service fee, etc. they will have to fill up the DTA calculator and the Declaration Form, so that finance can report the withholding tax to IRAS.
These two documents should be attached in the system during Making purchase requisitions or during GRN.