Coaches timesheet

This article is particularly applicable for Office of Student Life Coaches fees.

The programme IC (who is the SUSS staff) is responsible to ensure that the coaches fulfill their duties and scope of work before payment is to be made to the coaches (especially those stated in the agreement). SSC Finance Representative does not have direct oversight on the activities and the performance of the coaches.

Supporting documents §

1. Budget approval for coaches fees (email)
2. Sports Coaching Agreement signed by SUSS and the coach
3. Timesheet for the relevant period(s)
   1. Information within the timesheet should be internally consistent (for example, the period on the header should match the training period days in the description)

Sports coach agreement (checks must be done by programme IC)

1. The agreement is valid
2. The number of hours stated in the timesheet is accurate and correct (verified by staff’s signature on timesheet)
3. The hourly rate is appropriate and accurate (verified by staff’s signature on timesheet)

SAP View §

#tool/sap

Take note of the Valuation Price should be the hourly rate of coach fees and Quantity Requested is the number of hours services have been performed (based on time sheet) during the period (usually monthly).

The total coaches fees would be Valuation Price x Quantity Requested which will be re-calculated by the system. Check that the amount matches with total amount in the timesheet.

Delivery Date is set as the last date of service being performed.